Empowering the Modern Workplace with Intranet Collaboration Portals (ICPs)
In today’s evolving hybrid work environment, an intranet is more than a communication tool—it’s a vital platform for fostering employee engagement, collaboration, and culture. At Conais, we help organizations transform traditional intranets into modern, dynamic collaboration portals built on Microsoft 365, SharePoint Online, and Microsoft Teams.
Our tailored ICP solutions empower your workforce to connect, communicate, and collaborate—anytime, anywhere.
Why Modern Intranet Collaboration Portals Matter
An intelligent, well-structured intranet delivers a centralized hub where employees can access critical resources, stay informed, and participate in the company’s digital culture. With SharePoint Online and Microsoft 365, Conais designs ICPs that offer:
🔍 Quick Access to Information – Centralized knowledge base, policies, and resources.
🤝 Collaboration Across Teams – Integrated tools for seamless co-authoring and communication.
🔐 Enterprise-Grade Security – Role-based permissions and secure content sharing.
🔄 Business System Integration – Connect with tools like Power Platform, SAP, Salesforce.
🌍 Remote Accessibility – Mobile-ready and cloud-first design for hybrid workforces.
👤 Personalized Experiences – Content targeting by role, location, or department.
Benefits of Conais-Built Intranet Portals
Organizations that adopt a Conais-designed intranet solution often see improvements in:
✅ Employee Productivity
Searchable libraries, quick links, dynamic content.
Easy access to forms, policies, and apps.
✅ Engagement & Collaboration
Interactive news feeds, polls, discussion boards.
Microsoft Teams and Viva Connections integration.
✅ Streamlined Operations
Unified platform to access HR, IT, Finance, and training resources.
✅ Brand & Culture Reinforcement
Share leadership messages, celebrations, and company-wide events.
What Your Intranet Can Include
🏢 Organization-Wide Content
Company announcements, executive updates, HR policies
Event calendars, benefit updates, support channels
👥 Targeted & Personalized Content
Department-specific dashboards
Regional policies or team resources
Individual user tasks, documents, and shortcuts
Our Approach to Intranet Success
A successful intranet is more than just building pages—it’s a strategic implementation of structure, governance, and change management. Here’s how Conais delivers intranet solutions that last:
1. Information Architecture & Site Taxonomy
We define a clear, intuitive structure for your sites, hubs, and pages, so users can easily find content and navigate across departments.
2. Security & Permissions Management
We ensure the right people have the right access with role-based security aligned to your organizational hierarchy.
3. Governance Framework
Conais helps you establish naming conventions, lifecycle policies, and content ownership to ensure long-term sustainability.
4. Easy Publishing & Dynamic Content
We empower business users with simple, no-code tools to publish news, events, and updates using modern SharePoint components.
5. Training & Adoption Strategy
User adoption is at the heart of our process. We provide tailored training, help materials, and change management plans to ensure your teams embrace the new digital workspace.
Our Proven Intranet Process
At Conais, we follow a structured, collaborative process to implement Intranet Collaboration Portals:
📋 Discovery & Requirements Gathering
We conduct business unit workshops to understand your culture, needs, and content structure.
🎨 Modern Design & UX Planning
Our design team delivers clean, branded, and responsive page layouts aligned with Microsoft’s best practices.
🔧 Technical Implementation
Our team configures the SharePoint Online environment, including hub site setup, permissions, templates, and integrations.
🚀 Deployment & Rollout
We ensure a smooth go-live experience with phased deployments, stakeholder training, and communication plans.
Configurable or Custom — You Choose
We prioritize out-of-the-box configuration using modern SharePoint features for faster delivery and lower support overhead. However, if your needs are unique, our development team can build custom SPFx web parts or Power Platform integrations tailored specifically to your business.
Microsoft Teams & Viva Integration
To make the intranet more accessible, we integrate it with Microsoft Teams using Viva Connections. This provides a single-pane experience where users can chat, collaborate, and access the intranet—all within Teams.
Ready to Modernize Your Intranet?
Whether you’re starting from scratch or upgrading an existing intranet, Conais can guide you every step of the way—from strategy and design to build and adoption.
Let’s build a connected, empowered, and informed workplace—together.
